How to: Start Safe Management in a Store

1. Start working with Safe Management by preparing a store: search for Store List, and create or select a store.
   1. Existing store
      1. Calculate and post statements for all POSes or Staff for the store depending on how the statements are for the store.
      2. Make sure that no entries exist for POSes or Staff in the POS Start Status and POS Start Entry tables.
   2. New store
      1. Create a new store and POS terminals.

2. Search for Store Safe Listto create a store safe, and link the safe to the store by selecting that store from the Store No. drop-down list.

   

3. On the Store Card search for Store List and select a store.
4. On the Statement/Closing FastTab:
   1.  Select the Safe Mgmt. in Use check box.

   2. Set the POS Start Amount Method field to Fixed Bag.

   3. Set the Statement Method field to POS Terminal.

      

   4. Enter POS Fixed Start Amounts:

      1. From the Navigate action menu, go to the Cash Management field, and select Fixed Start Amounts from the drop-down menu.

         

      2. Enter Fixed Start Amount for each POS and denominations, if needed.

         

   5. Set the POS Post Safe Ledger. Do not select this check box if the POSes are working in their own database and sending the sales transactions to a central database, either in the store or at the Head Office.
   6. Configure Tender Types:
      1. From the Navigate action menu, go to the Cash Management field, and select Tender Types from the drop-down menu. For each tender type (normally only Cash) do the following:
      2. On the General FastTab, select the May Be Used check box.

      3. On the Declaration FastTab, select all check boxes except To Safe by Denom..
         Note: Do not select Count By Denomination on the Posting FastTab.

         

5. Link POS Terminals to the Store Safe:

   1. On the POS Terminal Card select Safe No. and select a POS.

      

6. Create Start Float for POS Terminal:
   1. Search for Safe Transfer List, and click New.
   2. Leave the Transfer No. field empty (automatically filled from a Number Series).
   3. Select the safe.

   4. In the Transfer Direction field, select To Safe.

      

   5. Select Bank Account to retrieve money from the bank.
   6. Transaction Line:

      1. In the Safe Type field, select Fixed Float.

         

      2. In the Statement Code field, select your POS Terminal Number.
      3. Select a tender type for cash.

      4. Enter a description in the Description field.

         

      5. On the Lines FastTab, click Bag.

         

         The bag's content is displayed.

         

      6. Click the Only Total action (or By Denomination and enter coins and notes by denomination).
      7. Enter Total Amount (for example 1500 Euros), and click OK.
      8. Post the transfer.
7. Link Retail Users to the POS Terminals:
   1. Search for Retail Users, and click the Edit List action on the Home menu.
   2. Enter POS Terminal numbers for users (and the Store number, if missing).